Login or e-mail Password   

How to Write a Well- Structured Technical Report

Writing is one of the highest forms of the human endeavour. Unless you can communicate to others the information, knowledge, and results you have gathered through experimenting, much of the value of your work will be lost.
Views: 11.728 Created 12/04/2006

Writing is one of the highest forms of the human endeavour. Unless you can communicate to others the information, knowledge, and results you have gathered through experimenting, much of the value of your work will be lost. Technical report writing is one of the best vehicles through which you can share the results of your research with others. In such case, writing is an invaluable assistance in the organization of your thoughts.

Writing technical reports require your ability to arrange your thoughts clearly, concisely, and logically. After all, a technical report is a formal report designed to convey technical information in a clear and easily accessible format. It should be written in correct, non-colloquial language with due attention to style, clarity, conciseness, grammar, punctuation, and spelling.

Business and industry, as well as universities, often demand writing technical reports. Engineers, scientists, and managers usually write research reports to communicate the results of their research work, field work, or experiments. Technical reports are diverse in their aim and focus, and differ greatly in their structure; they are proposals, progress reports, trip reports, completion reports, investigation reports, feasibility studies, or evaluation reports. No matter how diverse are technical reports in their forms and objectives, they share one feature in common: they communicate to the audience.

All technical reports usually have a defined final organization and divided up into sections. Each section has a specific purpose, and there are peculiar guidelines for formatting each section. Though, there is a standard model of structure, style, and sections' arrangement, which we will refer to.

The major sections of the technical report are: title page, abstract, table of contents, introduction, results, conclusion, recommendations, references, and appendices.

Title page

The title page of the report usually contains four main parts of the information: the report title; the name of the person, organization, or company for whom this report has been prepared; the name of the author or the institution, which originated the report. This is the essential information that should be included to the title page of your report.

One of the most perplexing issues at this stage of technical report writing is composing the title of the report itself. Bear in mind that the effective title should be informative, but reasonably short. Indeed, there are four basic approaches that writers use in writing the title of their technical reports. You can:

1) Make the title the restatement of the investigated subject.

2) Incorporate one of the major research methods into the title of the report.

3) Include the name of the hypothesis, theory, or problem that was researched in the title of your research report.

4) Provide a concise description of the obtained results in your report title.

Abstract

"An abstract is an accurate representation of the contents of a document in an abbreviated form." The abstract states the report in miniature. In fact, it summarizes the whole report in one, and has a form of the concise paragraph that incorporates 100-200 words. As soon as it condenses and summarizes the whole report, it should be written after the report has been completed. You should include the objective, research methods used in the investigation, results of your research and recommendations that you give to the readers. Pay special attention to describing the objective of your report that states the problem, and the analysis of the results that incorporates your recommendations.

Table of Contents

Most reports contain the table of contents section, where you list the contents of your report and show how the report is organized. You can label each section with descriptive headings and subheadings to explain the readers what each section is all about. A good table of contents makes it easy for the readers to locate each section of your report.

Introduction

The introduction of a technical report represents the subject, the purpose, and the plan of the development of your report. Writing the introduction, you should keep in mind that your main aim is to introduce your readers to the problem that you are setting out to solve in the course of your technical report. You can also include some background information into the introduction to get your readers acquainted with the history and background of the subject that you have chosen and thoroughly researched. Remember that stating the objectives and the problem of the carried research are the main functions of this section.

Results

"All the preceding sections of the report lead in to the results section and all the subsequent sections will consider what the results section means."

Results is usually the longest and most important part of your report, where you have to report the results of the carried research. Literally you have to discuss here what you have invented, discovered, confirmed through your research, and to present this information in the form of calculated values, visual observations, plots, illustrations, graphs, or tables.

You should focus on facts of your research in the results section. As stated above, you'll extensively use tables and figures in this section. They are the indispensable part of presenting the results of your research work, because they help you to convey the data to the readers more efficiently, in addition, to simplify and to visualize presented information. With the help of figures and tables you will convey numerical data and measurements taken during your experiment in your report. Remember that the results of your research should be presented as plainly as possible.

Conclusion

It is a very short section, where you summarize your findings and generalize their importance. As you draw conclusions, you should explain them in terms of the preceding results section, and give your opinions based on the evidence and data presented in the results section. You don't have to introduce any new ideas in this section; though, you can raise unanswered and ambiguous questions in the conclusions.

Recommendations

In this section you have to provide suggestions based on the results and conclusions of your work. Recommendations section indicates that you are completely versed in the importance and implication of your research, as you give some piece of advice to your readers.

References

The main objective of citing references is to give the readers an opportunity to follow up your work. References show the readers that the materials and data you have used in your research are credible. Don't forget to include references that you directly cited in the text.

Be sure to include enough references, because the reader may want to follow up your references for further research on the topic, or simply to get to know more on the topic. You have to incorporate the authors, year, edition, publisher's name and publisher's location for books that you have used in your research; for articles in journals give the authors, year, and name of the publication, volume and page numbers. Don't include secondary sources that are slightly related to your research, just to make a list of references longer.

Structure your technical report logically, and to make it precise, specific and detailed.

Short note about the author

Linda Correli is a staff writer of http://www.CustomResearchPapers.us/

Similar articles


7
comments: 3 | views: 4975
7
comments: 5 | views: 4925
6
comments: 4 | views: 9199
6
comments: 5 | views: 6645
6
comments: 4 | views: 5322
6
comments: 3 | views: 4530
5
comments: 54 | views: 7270
 
Author
Added by: ghuh
Article



  Jennifer Groff  (www),  06/08/2015

I recently came across your blog and have been reading along. Nice blog. I will keep visiting this blog very often.

http://www.buyessays.us/

  Rose Rogers,  05/15/2017

This week has been busy with nesting birds, new arrivals and the first Monarch laying eggs. The Northern Cardinal female carried material to her nest and the Downy Woodpeckers were busy at their nest hole on Sunday, 4-9-17. On that same breezy day, the first Tiger Swallowtail danced and nectared at the Bluebells (Mertensia virginica) http://www.dissertationmill.co.uk/

  issia,  06/16/2015

What a great post!!! Every sentence rings true

http://www.chiefpapers.com/do-(...)e-essay

  angeljason,  06/24/2015

WOW! This is the wonderful post as I always look for and I truly learnt and enjoy in this article. Visit http://www.gethomeworkonline.com and get its services.

  katejohn,  07/16/2015

this is really great,unique and very informative post, i like it. thanks http://www.bestessaypoint.co.uk

  top eleven,  08/08/2015

Following the given link will let you to get the free unlimited tools and cheats for top eleven which will be generated within a second and at no any effort. http://fbgamescheats.net/top-e(...)d-hacks

  jimmy kimmeel,  08/12/2015

Most reports contain the table of contents section, where the content of the report is listed and show how the report is organized http://www.cellfixx.ca/

  doflamingo,  10/14/2015

This is really wonderful and creative. This is a great inspiring article.I am pretty much pleased with your good work.You put really very helpful information. http://resepcaramemasak.blog.fc2.com/ , http://masakanpedia.weebly.com/

  bocah46,  10/19/2015

wow, thats good tips. thanks for sharing to us.
http://digitalresep.drupalgardens.com/ , http://resepindonesia.blog.com/

  top eleven,  11/01/2015

Groom your skills of generating the unlimited roblox robux generator,robux generator and many more after visiting here which will be provided without paying any amount and at zero effort.Click here for getting it. http://robloxfreerobuxgenerator.com/

  Alex jones,  01/06/2016

I found a extremely great site with loads of pin worms facts here. many thanks for share this new content. https://www.allassignmenthelp.co.uk

  Alex jones,  01/06/2016

It is really what I wanted to see hope in future you will continue for sharing such a excellent post.
https://allhomeworkhelp.com

  savepandas911,  02/17/2016

Thanks for this great article! Writing a technical report is a challenge for almost every student. These tips are really helpful. Thanks for sharing! http://essay-academy.com

  nioracuna,  03/26/2016

This is such a great resource that you are providing and you give it away for free. I love seeing blog that understand the value of providing http://www.chaussureeshop.com/(...)12.html chaussure nike internationalist a quality resource for free.

  Garrett Princess,  05/04/2016

Excellent writing. This write-up has effects on many critical troubles your contemporary society. Most of us cannot be uninvolved to help most of these troubles. That write-up allows good ideas in addition to methods. Incredibly beneficial in addition to realistic.
Blog commenting service
https://uk.fiverr.com/qadirtap(...)to-pr-7

  sampatel,  06/07/2016

Excellent work I would say you really made my day.
http://knowledgeofindia.com/ri(...)-india/

  samantha,  08/08/2016

Great piece of information! Writing a technical report can becom rather a complicated task. <a href="https://writing-helper.com/acc(...)-attack" >essay writing companies</a>

  nioracuna,  08/13/2016

Great post. i like it. feeling great when reading your post. cheap sneakers http://www.runningfanshop.com/

  nioracuna,  08/22/2016

I think your post is up to date,you are made a good choice. I enjoyed reading your articles. It's my pleasure to find this page. This is truly a great read for http://www.negoziorun.com/ . I have bookmarked it and I am looking forward to reading new articles. Keep up the good work.

  bloodrush,  08/22/2016

Your advices are great but can someone write my essay for me ? Do you know anything about these guys http://www.essaytrust.org/ ?

  nioracuna,  08/27/2016

Thanks, you guys that is a great explanation. keep up the good work in your granite blog. http://www.runnerbutik.com/

  nioracuna,  09/03/2016

Thanks, you guys that is a great explanation. keep up the good work in your granite zapatillas nike running hombres & mujeres oferta http://www.zapatillarunfits.co(...)-1.html

  nioracuna,  09/08/2016

Your article for this website is a good effort. I like to appreciate you and your team. You have very skilled team member. I really love Billige Nike Sportssko Udsalg http://www.skosportdk.com/nike-c-2.html . keep sharing.

  David Green,  02/27/2017

I just want to say thanks for your wonderful post, it is contain a lot of knowledge and information that i needed right now. You really help me out my friend, thanks !
http://hill-climbracing2.com

  peterkevinn1987,  03/31/2017

Most reports contain the chapter by chapter guide segment, where the substance of the report is recorded and demonstrate how the report is sorted out. This is truly awesome and innovative. This is an awesome rousing article.I am practically satisfied with your great work.You put truly exceptionally accommodating data. Please visit our website: http://www.researchpaperpal.com/

  blackmen,  04/15/2017

This one is good. keep up the good work!..
VPN to Hide your IP
http://hidingipaddress.com/

  blackmen,  04/17/2017

This is a great inspiring article.I am pretty much pleased with your good work.You put really very helpful information...
Geography tuition
http://umonictuitionadvantage.(...)gapore/

  blackmen,  04/17/2017

Thanks for sharing this useful info..watch movies online http://putlockers2.com/movies/

  blackmen,  04/19/2017

Hundred Palms Residences EC http://www.hundredpalms-reside(...)g-road/

  Joseppa,  05/19/2017

I like your blog u can try to read my blog mb it will be also usefull for you http://huilesessentiellesbio.info/

  Suhana Khan,  05/27/2017

Thank very much for sharing such great information with us. I really appreciate everything that you’ve done here!
http://www.delhiescortsgirl.com

  mandi45,  05/30/2017

This is very true. A well researched custom written paper is the best way to make an impression in your thesis.
http://www.essayinc.co.uk/ .One of the best ways to obtain this is to first understand the reason behind the way way you can take to generate the right results. If you understand these mechanisms perfectly, It will definitely lead us to making the right progress with the people.

  Angel Smith,  06/02/2017

Wonderful post its really helped me and others as well im looking for more info thanks anyway
Delhi Escorts @ http://www.dwarkaescorts.com

  yến sào,  07/15/2017

Cửa Hàng Sâm Yến Thịnh Phát xin giới thiệu các loại bánh trung thu yến sào 2017 đặc biệt thơm ngon .Bánh trung thu yến sào bán tại cửa hàng là sản phẩm của công ty nhà nước Yến Sào Khánh Hòa
yến sào - http://dailyyensao.vn/tags/ban(...)en.html
xem thêm - http://samyenthinhphat.com/tag(...)ng.html

  jaxmod,  07/22/2017

this is really great,unique and very informative post, i like it http://123movies.ac/home

  Candice Clings  (www),  07/25/2017

Thats really awesome stuff and I really delighted to see this kind article which I need to explore more.
https://www.alldelhiescorts.com

  Candice Clings  (www),  07/25/2017

What a great post to read and I am so delighted to see this marvelous post. Thanks a lot for this kind article.
http://www.delhiescortsgirl.com/

  petitecose  (www),  07/27/2017

Bon article, très utile pour moi, cela m'inspire beaucoup, auparavant, je n'ai aucune idées de rédiger un rapport technique bien structuré. Merci!!
http://www.jmrouge.fr/
http://www.persun.fr/

  yen sao,  08/21/2017

Các loại bánh trung thu được đóng gói bằng các loại bao bì hết sức đẹp mắt và trang trọng , có thể làm quà để tặng cho người thân và gia đình trong dịp trung thu .
bánh trung thu yến sào khánh hoà http://dailyyensao.vn/banh-tru(...)oa.html
banh trung thu yen sao khanh hoa http://dailyyensao.vn/banh-tru(...)oa.html

  david963,  20 days ago

Soft, feminine pastel shades are not just for spring and summer. In fact, light hues (i.e. lavender, blush, and periwinkle) are having a major moment. Think of them as a refreshing alternative to the season's typical navy and black palette. https://www.buhatala.com/

  david963,  20 days ago

Hi Dan and folks, I've been using the X in my car for about a year now, and I really like it. However, I really want to disable the creation of the thumbnail videos because of the extra space it takes. On my full 128GB card, 6GB are just thumbnails. I don't use the app to preview videos and therefore find this unecessary. I would rather have the extra 30-45 minutes of record time that could be had ...  show more

  david963,  20 days ago

To give these cotton candy hues longevity until New Year's and beyond, pair them with a grounded neutral (think grays and tans) and/or rich jewel tones (such as sapphire, emerald, and burgundy). https://maktabaludhyanvi.com/



Add your opinion
You must be logged in to write a comment. If you're not a registered member, please register. It takes only few seconds, and you get an access to additional functions .
 


About EIOBA
Articles
Explore
Publish
Community
Statistics
Users online: 268
Registered: 93.510
Comments: 3.951
Articles: 7.815
© 2005-2017 EIOBA group.